W-3 Form

A W-3 Form is a year-end summary document that employers submit to the Social Security Administration (SSA) along with their W-2 Forms to report the total wages, tips, and tax withholdings for all employees.

Who needs to submit a W-3 Form?

Any employer who issues W-2 Forms must also file a W-3 Form as part of their tax administration. This includes businesses of all sizes that pay employees wages, salaries, tips, or other forms of compensation during the tax year.

What information is required on a W-3 Form?

A W-3 Form should summarize the information from all W-2 Forms that the employer issues. This includes total wages paid, federal income tax withheld, Social Security wages and tax, as well as Medicare wages and tax. The employer must also provide the business name, Employer Identification Number (EIN), and address. The form must match the totals from all submitted W-2 Forms.

Can an employer file a W-3 Form by mail or electronically?

Yes, employers can file a W-3 Form either electronically through the SSA’s Business Services Online (BSO) portal or by mail. Employers submitting 250 or more W-2 Forms are required to file electronically. Those filing by mail must include paper copies of the W-2 Forms along with the W-3 transmittal form.

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.