How do payroll audits work?

Payroll audits confirm that company payment records are accurate. Your internal team can perform this review, or you can bring in outside experts such as accountants or tax specialists. During the review, auditors verify employee classifications, confirm pay rates, and ensure all deductions are correct. They also examine overtime calculations, tax withholdings, and benefit payments to ensure compliance with current regulations and company policies.

Why do businesses need payroll audits?

Regular payroll checks help identify and correct mistakes promptly. Minor errors can compound into significant problems if left uncorrected for too long. These reviews also ensure that only employees receive paychecks and everyone gets exactly what they've earned.

When should businesses conduct payroll audits, and what steps should they take to prepare for them?

Most businesses check their payroll every three to six months to detect issues early. Additional checks are recommended after significant changes to an employer's payroll system or employee benefits. Keeping payment records, tax documents, and employee information organized and accessible is crucial for a smooth and efficient audit process.

What documentation is needed for a payroll audit?

A thorough audit requires several key documents, including employee records, time sheets, tax forms, and benefit enrollment forms. You'll also need records of all payments made, including regular wages, overtime, bonuses, and additional compensation.